Cover Letter Template for Jobs with Examples

“Are you applying for your first job?” OR “Are you looking for a job switch?”

Whatever the reason, you must send a cover letter and your resume while applying for a job.

According to LinkedIn, when it comes to hiring, 45% of hiring managers examine the cover letter before reviewing a job applicant's résumé.

Unless you are a writer it will be difficult for you to craft a cover letter for jobs, but do not worry here I bring the best samples to help you tailor your cover letter.

Let’s get started.

What is a Cover Letter?

As stated in a survey by  Resumegenius, 83% of hiring managers always or regularly read cover letters, while only 4% never or occasionally do.

A cover letter is a personalized document,  submitted with a resume when applying for a job. It displays your qualifications, and skills and discusses your motivation for the role and the firm. 

It should address the hiring manager directly and be personalized to the specific job, illustrating your experience and talents match the job requirements.

The cover letter's purpose is to encourage the employer to consider you for an interview, hence it is an important part of the job application process.

Steps to Write a Cover Letter

1. Research the Company and Job

Understand the company's culture, beliefs, and employment requirements.

Identify the hiring manager's name if possible.

2. Format your Cover letter

Use a professional format, with your contact details at the top, followed by the date and the employer's contact information.

3. Write a Compelling Opening

Contact the hiring manager by name. Introduce yourself and indicate the position you're looking for. Include a brief explanation of how you discovered the job position.

4. Compose the Body of Your Letter

First paragraph: Introduce yourself and explain why you are interested in the position and the firm.

Second paragraph: Highlight your most relevant skills, experiences, and achievements. Use specific examples to show how your qualifications match the job requirements.

Third paragraph: Demonstrate your expertise in the organization and explain why you are a suitable fit for their team. Mention any values or ambitions that you share with the firm.

5. Conclude Effectively

Briefly summarize your passion for the position and the firm. State that you are looking forward to discussing your application further. Express your appreciation for the recruiting manager's time and concern.

6. Sign Off

Use a professional closing like "Sincerely" or "Best regards."

7. Proofread and Edit

Check for spelling and grammatical problems. Ensure that the tone is professional and positive. Check that all details are correct and relevant.

8. Save and Submit

Save your cover letter as a PDF to keep the formatting. Attach the cover letter to your email or submit it through the job application portal as directed.

Dos and Don’ts of Cover Letter

Cover Letter Template for Job Application 

Here’s a cover letter template you can customize for various job applications.

[Your Name]

[City, state, and zip code]

[Email Address]

[Phone Number]

[Date: XX/XX/XXX]

[Recipient’s Name]

[Recipient’s Title]

[Company’s name]

[City, State, ZIP Code]

Dear [Recipient’s Name],

I'm writing to express my interest in the [Job Title] position at [Company Name], which was published on [where you saw the job listing]. With my background in [Your Field or Major Skill], I am delighted about the opportunity to contribute to your team and help [Company Name] achieve its objectives.

In my position at [Your prior Company], I effectively [name a specific accomplishment or task relevant to the job you are looking for]. This experience has equipped me with the skills and knowledge required to flourish in the [Job Title] position at [Company Name]. I have expertise in [name essential job-related abilities], which will be highly valuable to your team.

I am particularly drawn to [firm Name] because of [name something specific about the firm that you love or identify with]. I am enthusiastic to contribute my [particular talents or experiences] to your renowned organization and assist [name a goal or project inside the company].

In addition to my technical ability, I am extremely organized, and detail-oriented, and have excellent communication skills. I am certain that my proactive approach and commitment to continuous improvement will have a great influence on [company name].

I've attached my CV and other necessary documentation for your review. I would appreciate the opportunity to explore how my experience, talents, and interests connect with the aims of [Company Name]. 

Thank you for considering my application. 

Sincerely,

[Your Name]

Cover Letter Examples 

1. Cover Letter for a Recent Graduate

Akash Mishra

Pune

Email address

Phone number

Date: XX/XX/XXX

Ms. Kajol Yadav

Hiring Manager

Creative Tech Solutions

123 Innovation Drive

Pune- 789034

Dear Ms. Yadav,

I'm writing to express my interest in the UI/UX Junior Designer position at Creative Tech Solutions, which was listed on your website. With a Bachelor's degree in Graphic Design from XYZ University and hands-on experience in UI/UX design gained via several projects and internships, I am delighted about the opportunity to contribute to your team and further develop my talents in a dynamic and innovative setting.

Throughout my academic career, I focused heavily on user-centered design principles, usability testing, and interactive design. In my final year project, I created a mobile application focused on increasing university students' everyday productivity, which received high praise from faculty for its user-friendly design and seamless operation.

During my internship at DesignHub Inc. I collaborated with senior designers to create wireframes, prototypes, and user flow diagrams for a variety of web and mobile applications. One of my primary initiatives was rebuilding the company's website, which resulted in a 30% boost in user engagement and a 15% increase in conversion rates. This experience helped me improve my skills in Adobe XD, Sketch, Figma, and InVision, as well as my ability to work well in a team.

I'm especially drawn to Creative Tech Solutions because of your dedication to innovation and user-centered design. I am excited to bring my enthusiasm for design, strong problem-solving abilities, and attention to detail to your team. I am certain that my experience and enthusiasm for UI/UX design make me a strong fit for this post.

I have attached my resume and a link to my portfolio for your review. Thank you for considering my application. I look forward to the possibility of contributing to your team.

Sincerely,

Akash Mishra

2. Cover letter for Data Scientist position

Madhumita Banerjee

Bangalore

Email address

Phone number

Date: XX/XX/XXX

Mr. Akash Verma 

Hiring Manager

DataTech Solutions

Marathahalli

Bangalore-567890

Dear Mr. Verma,

I am thrilled to apply for the position of Data Scientist at DataTech Solutions as advertised on the DEG job portal. With a Master’s degree in Data Science and over 3 years of hands-on experience in data analysis, machine learning, and statistical modeling. 

In my current position at Insight Analytics, One of my significant accomplishments was directing a project to create a machine-learning model that increased client retention by 15%. To properly implement the solution, the team utilized Python and R for data processing and analysis and several machine learning methods and collaborated with cross-functional teams.

I completed projects such as developing neural networks for image identification, using natural language processing for sentiment analysis, and optimizing marketing strategies with statistical methodologies. These initiatives helped me improve my technical skills and taught me the value of converting complex data into clear, actionable insights.

I am impressed by your work on developing AI-driven solutions for healthcare and finance, as outlined in your recent white paper. I am excited to contribute my data science experience, analytical mentality, and passion for continuous learning to your team and help move these innovative projects forward.

Kindly review my attached CV and portfolio link. Thank you for considering my application. I look forward to contributing to your team.

Sincerely,

Madhumita Banerjee

3. Cover letter for HR Director

Lauren Smith

Hometown, TX 

Email address

Phone number

Date: XX/XX/XXX

Eren Johnson

Hiring Manager

ABC Corporation

123 Corporate Plaza

Business City, NY 12345

Dear Hiring Manager,

As a highly skilled HR professional with a degree in MBA, over 10 years of experience in human resources management, and a proven track record of strategic HR leadership. I am writing to express my interest in the HR Director position at ABC Corporation, as advertised on your company website.

My previous role was as a  Senior HR Manager at XYZ Industries, my key achievements include the following:

Implemented a comprehensive talent acquisition strategy, resulting in a 30% reduction in time-to-hire and a 20% increase in employee retention.

Developed and executed a leadership development program, which improved succession planning and increased internal promotions by 25%.

Oversaw integration of a new HRIS system, streamlining HR processes, and reducing administrative overhead by 15%.

Led a company-wide diversity and inclusion initiative, resulting in a more inclusive workplace and a 10% increase in employee engagement scores.

I have been impressed by your recent initiatives in employee wellness and engagement, and I am willing to share my knowledge in these areas. I am passionate about building environments in which employees thrive and organizations succeed. I am certain that my experience and talents will enable me to make a significant contribution to ABC Corporation.

I have attached my CV for your review. I am available for an interview at your convenience time and hope to hear from you soon. Thank you for considering my application.

Sincerely,

Lauren Smith

4. Cover letter for Legal Advisor

Atharv Singh

Mumbai

Email address

Phone number

Date: XX/XX/XXX

Mrs. Pooja Shenoy

Hiring Manager

ABC Law Firm

789 Legal Lane

Mumbai- 400506

Dear Mrs. Shenoy,

I writing this to express my interest in the Legal Advisor position at ABC Law Firm as advertised on your website. I am a seasoned Legal Advisor with an LLM over 8 years of experience in corporate law and a proven track record of delivering impactful legal solutions.

In my previous role as a Legal Advisor at XYZ Corporation, I developed a comprehensive skill set and achieved significant results:

• Corporate Compliance: Managed corporate compliance programs, achieving a 95% compliance rate with legal standards and internal policies.

• Contract Negotiation: Led contract negotiations with key clients, securing favorable terms and reducing potential liabilities by 20%.

• Litigation Support: Provided critical support in over 30 litigation cases, contributing to an 85% success rate in favorable outcomes.

• Regulatory Affairs: Advised on regulatory issues, successfully navigating complex legal landscapes and reducing potential fines by 40%.

I am especially impressed by ABC Law Firm's work in the landmark case Johnson v. GreenTech Corp., where your team's unique legal strategy established a new standard in environmental compliance law. Your dedication to excellence and ability to handle complicated legal issues resonate strongly with my professional goals and ideals. 

Notably, I received the "Outstanding Legal Advisor of the Year" award from the Corporate Legal Awards in 2022, as well as the "Excellence in Corporate Law" award from the Legal Professionals Association in 2023.

I have attached my CV for your review. Looking forward to hearing from you. Thank you for considering my application.

Sincerely,

Atharv Singh

5. Cover letter for  Digital Marketing Manager

Samuel Smith

CA 

Email address

Phone number

Date: XX/XX/XXX

Solomon Park

Hiring Manager

XYZ Marketing Agency

789 Strategy Street

Business City, NY 12345

Dear Mr. Park,

As a highly skilled Digital Marketer with a degree in MBA in Marketing, with over 9 years of experience in digital marketing. I am excited to apply for the Digital Marketing Manager position at XYZ Marketing Agency as advertised on the HJK Job portal. 

Notably, I was honored as "Digital Marketer of the Year" by the National Marketing Association in 2022, and my team received "Best Social Media Campaign" at the Digital Marketing Awards in 2023. In my current work as Digital Marketing Manager at ABC Corporation, I met key milestones that demonstrate my capacity to generate impactful results:

Increased Website Traffic: Implemented SEO strategies and content marketing plans that boosted website traffic by 45% over 12 months.

Improved Conversion Rates: Developed targeted email marketing campaigns, resulting in a 30% increase in conversion rates and a 20% boost in sales revenue.

Enhanced Social Media Engagement: Spearheaded a social media overhaul that led to a 50% rise in engagement rates and a 35% increase in followers across platforms.

Successful Product Launches: Managed digital campaigns for new product launches, achieving an average ROI of 150% and significantly enhancing brand awareness.

I was inspired by your previous EcoTech Solutions campaign, which not only displayed innovation and strategic thought but also resulted in a remarkable 60% increase in client involvement. Your agency's capacity to continually set new industry benchmarks is completely aligned with my professional objectives and ideals.

I've attached my CV for your evaluation. I am looking forward to discussing how my background, talents, and enthusiasm for digital marketing will help XYZ Marketing Agency continue to succeed. 

Thank you for considering my application.

Sincerely,

Samuel Smith

6. Cover Letter for Career Change

Ayush Chatterjee

Delhi

Email address

Phone number

Date: XX/XX/XXX

Mr. Aditiya Mehta

Hiring Manager

ABC Accounting Firm

789 Finance Road

Delhi- 156789

Dear Mr. Mehta,

I'm writing to express my interest in the Auditor position at ABC Accounting Firm, which was listed on your website. With over 7 years of banking experience, I am eager to use my analytical skills, attention to detail, and financial knowledge to transfer into auditing.

I was awarded the “Excellence in Banking” award for three consecutive years at XYZ Bank, I developed a comprehensive skill set that I believe will be highly valuable in auditing:

• Financial Analysis: Conducted thorough financial analyses and risk assessments for high-value clients, resulting in a 20% reduction in loan default rates.

• Regulatory Compliance: Ensured compliance with banking regulations and internal policies, contributing to a 15% improvement in audit scores during internal reviews.

• Data Accuracy: Implemented new data verification procedures, which increased the accuracy of financial reports by 25%.

I was particularly impressed by your recent audit of GreenTech Industries, which not only revealed financial irregularities but also made concrete recommendations to improve their financial management procedures. 

I have attached my CV for your review. Thank you for considering my application. I look forward to the possibility of discussing this exciting opportunity with you.

Sincerely,

Ayush Chatterjee

7. Cover Letter for Employment Gap

Chitra Jaiswal

Delhi

Email address

Phone number

Date: XX/XX/XXX

Mr. P.N Sagar

Hiring Manager

ABC Sales Corporation

Fateh Nagar 

Hyderabad- 500002

Dear Mr. Sagar,

I'm writing to express my interest in the Sales Manager position at ABC Sales Corporation, which was listed on your website. With an MBA in Sales and Marketing having more than 8 years of expertise in sales and team management, I am confident in my ability to drive sales and lead your team to success. 

In my previous role as a Sales Manager at XYZ Enterprises, I along with my team of 10 sales representatives increased regional sales by 30% through targeted marketing campaigns and strategic client relationships. I have trained and supervised a high-performing sales team, resulting in a 20% increase in total team productivity. Utilized data analytics to identify market changes and adjust sales methods accordingly, increasing sales efficiency by 10%.

Between 2023 and early 2024, I took a career break to care for a family member during a significant health issue. This experience taught me vital skills in time management, empathy, and problem-solving under duress. I am now totally prepared and eager to return to work, with a newfound feeling of determination and resilience.

Your innovative strategies and dedication to customer satisfaction are admirable. I am particularly encouraged by your successful launch of the new product line, which has established a new industry standard. 

I have attached my CV for your review. Thank you for considering my application. I look forward to the possibility of discussing this exciting opportunity with you.

Sincerely,

Chitra Jaiswal

Key Insights

• Focus on the format and follow it correctly.

• Keep it relevant to the job description and the company. 

• Proofread it before sending it. 

• Use metrics to display your previous work experience. 

• If you have an employment gap, explain it properly while applying for the job. 

• Tailor these cover letter examples according to the job role. 

In the comments let me know if you are still unsure about how to write the right cover letter for your job or if you still don’t know how to start writing one. I’ll be happy to help you out.