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Job Application: Writing Tips and Examples



We all are looking for a job at some point in our life.


If you are looking for a job, this blog is for you.


Many recruiters favor a job application email as it reveals more about the applicant's personality than the traditional method of summarizing professional expertise with a resume and cover letter.


In this blog we will break down the what and how of job application email.


What is a Job Application Email?


A job application email is a formal message you send to a potential employer to express your interest in a job position. It normally consists of a cover letter, resume, and any further documents the employer requests. The email acts as an introduction and is intended to urge the hiring manager to consider you for the position.


It will highlight your skills, qualifications, interests, experience, and achievements. It will convince the employer to shortlist you for an interview.


Key Components of Job Application


Listed below are the key components of the job application


  1. Subject Line: Clearly express the email's aim. It frequently includes the job title and, if available, the job reference number ("Application for Marketing Manager Position - Job Ref: XXXX").

  2. Salutation: A polite greeting addressed to the recruiting manager or HR representative, such as "Dear Mr. X" or "Dear Hiring Manager".

  3. Opening Paragraph: It includes an introduction of the applicant and identifies the job for which they are applying. This paragraph should grab the hiring manager’s attention and quickly explain how the applicant learned about the position.

  4. Body paragraph: Highlight relevant experience, abilities, and achievements. Include why you are a good fit for the position, it should align with the job description. Demonstrate your genuine interest in the company and explain why you are interested in working there. 

  5. Closing paragraph: Express your gratitude for the opportunity to apply, and mention the attached documents (resume, cover letter, etc.); you can also offer follow-up information.

  6. Formal Closing: End the email with a polite statement such as "Sincerely" or "Best regards," followed by your full name and contact information.


Steps to write an effective Job Application Email

Follow these steps to avoid any error while sending the job application email:


1. Enter the hiring manager’s email address in the recipient line


You must be sending the email to the right person. Be mindful of checking it twice to make sure the mail ID is correct.


2. Craft a clear and brief subject line


The subject line should include the job title and your name. This will help the hiring manager understand the purpose of your email at a glance. Example "Application for Sales Manager Position - Job Ref: XXXX".


3. Frame your application in the email


Use a general greeting such as “Dear Mr. Sharma”, “Dear Mr. Smith”, or “Dear Hiring

Manager” to address the recipient. 


While writing the email body maintain a polite and professional tone. Provide an  overview of your qualifications, focusing on your most relevant skills and experiences.


 Keep it short and to the point not more than three paragraphs, as most recruiters skim

through the application if it’s too lengthy they will lose interest. 


4. Include your contact information and name at the end of the mail


Conclude your mail with your full name or insert your digital signature. Include your phone number and mail ID. You can also add your LinkedIn profile link.


5. Attach your resume/CV, cover letter, and other requested documents


Attach all the necessary and requested documents. You can send it in MS Word or PDF or the requested format. Make sure to rename the document in the format “Your Name-Document Name”, so that it becomes easier for the hiring manager to identify

your documents.


6. Sign-Off


Use a professional closing phrase, followed by your full name.


Examples: “Sincerely”, “Best regards”, “Yours faithfully”


7. Proofread the email to avoid any mistake


It’s advisable to read it out loud and check for grammatical and spelling errors. Make sure to proofread it at least twice. You can even run it through a grammar checker to avoid any

mistakes.


8. Make sure to send the email


To avoid any glitches make sure to send the email to any of your friends or family. Check

whether they are receiving all the attachments clearly or not. After verifying all the details

send the mail to the hiring manager.


Tips for writing a job application email


  • Use a professional email address: Ensure your email address is professional. Ideally, it should include your name. Example “YOUR NAME@gmail.com”.


  • Keep the email short and brief: Hiring managers receive more than hundreds of applications per day, so the lengthier you keep it there are chances they won’t read it. 


  • Highlight your skills: Include your skills and abilities aligned to the job description to grab the recruiter's attention. 


  • Demonstrate enthusiasm: Demonstrate your excitement for the position and organization. Employers value candidates who demonstrate real passion and excitement for the position.


  • Review and proofread the mail for errors: Grammatical and spelling errors are the biggest turnoff for an employer. Make sure to re-read it to avoid such mistakes.


  • Tailor your job application email to fit each job you are applying for: Employers are more inclined to review and select well-customized letters over standard ones.



Email Template for Job Application


While writing your job application, you can use the email template provided below:



To: “Hiring Manager email”


Subject: Application for “Job Title”-” Your Name”


Dear/ Respected [Mr./Ms./Mrs./Dr. “Hiring Manager Name”] OR [“Ma’am/ Sir”]


In the opening paragraph mention the purpose of your email, the position you are applying for, and how you found out about the job. 


In the next paragraph mention your education, focusing on your most relevant skills and experience. Highlight the achievements and how they relate to the job you are applying for. 


In the closing paragraph emphasize your interest in the role and express your excitement about the possibility of discussing your application further. Mention that you have attached all the required/ requested documents.


Best regards/ Sincerely/ Yours faithfully


“Your Name”

“Your mail ID”

“Your contact number”



Job Application Email Examples


Listed below are Job application email examples. Tailor these examples to your needs. 


1. Job Application Format for Freshers


Example 1(a):  Job application for Clinical Psychologist


To: [Hiring Manager email]


Subject: Application for Clinical Psychologist Position - [Your name]


Respected Ma’am,


I am writing to express my interest in the Clinical Psychologist position at XYZ Mental Health Hospital, as advertised on your website. I went through the job description and found myself to be a good fit for this position.


I recently graduated with an MPhil degree in Clinical Psychology from ABC University. During my internship at the ABC University Counseling Center, I worked closely with clients under the supervision of licensed psychologists. I conducted intake interviews, created treatment plans, and led individual and group therapy sessions. This experience has given me a firm foundation in therapeutic techniques and a thorough grasp of diverse mental health conditions.


XYZ Mental Health Hospital appeals to me because of its commitment to offering comprehensive, client-centered care. I am excited to join your team and support the hospital's aim to promote mental health and well-being in our community. 


I have attached my resume and the requested documents for your review. 


I am looking forward to hearing from you. Thank you for considering my application.


Sincerely,

[Your Name]

Phone: XXX XXX XXXX

[Your mail ID]



Example 1(b):  Job application for Data Analyst


To: [Hiring Manager email]


Subject: Application for Data Analyst Position - [Your name]


Dear Hiring Manager,


This is regarding the job advertisement on LinkedIn for the Data Analyst position. I thoroughly read the job description and qualifications, and I meet the requirements for this position.


As a recent graduate with an Engineering degree in Computer Science from XYZ University, I am excited about the opportunity to contribute to [Company Name] and further broaden my data analytic skills.


During my Studies, I learned statistical analysis and data visualization techniques utilizing programs like Python, R, SQL, and Tableau. I am particularly interested in using data-driven insights to address challenging problems and drive business decisions. In addition to my technical skills, I have good analytical and problem-solving abilities, attention to detail, and a strong desire to learn.


I have attached my resume for your review.


Thank you for your time and consideration. I am looking forward to hearing from you.


Sincerely,

[Your Name]

Phone: XXX XXX XXXX

[Your mail ID]




2. Job Application Format for Experienced Professional


Example 2(a) :  Job application for Marketing Manager


To: [Hiring Manager email]


Subject: Application for Marketing Manager - [Your name]


Dear Mr. Sharma,


This is in response to your recent announcement on your company's website for a Marketing Manager. I have a strong understanding of marketing and experience to qualify for this position in your company.


I have an MBA in Marketing with over 5 years of marketing expertise and a track record of successful campaigns, I would make a valuable addition to your team. In my previous work at ABC Corp, I oversaw a campaign that raised our social media participation by 50%. I have significant experience conducting market research, developing and implementing marketing strategies and campaigns, and analyzing performance data.


I'm enthusiastic about this opportunity because of XYZ Company's creative approach to digital marketing. I've attached my CV and portfolio for your evaluation.


Thank you for considering my application. I am looking forward to discussing how my talents and experiences match the demands of your team.


Best regard,

[Your Name]

Phone: XXX XXX XXXX

[Your mail ID]



Example 2(b):  Job application for Teacher  


To: [Hiring Manager email]


Subject: Application for Teaching Position - [Your name]


Respected Principal Verma,


I'm writing to express my interest in the teaching post advertised on [where you discovered the job advertising]. I am delighted about the opportunity to contribute to the academic community at [School Name].


I have completed my B.Ed from XYZ University, having 6 years of experience in education and a passion for fostering student growth and development. In my previous role through innovative planning of lessons and engaging classroom activities, I sought to foster an inclusive learning environment in which every student is valued and encouraged to succeed. 


One of my proudest accomplishments as a teacher was establishing a project-based learning curriculum, which resulted in a considerable increase in student participation and academic achievement. I am also experienced in using technology to improve learning outcomes and maintain open contact with parents and coworkers.


I am particularly interested in [School Name] because of its reputation for academic quality and dedication to student success. I've attached my CV for your evaluation.


Thank you for considering my application. I am looking forward to discussing how my talents and experiences match the demands of your team.


Sincerely,

[Your Name]

Phone: XXX XXX XXXX

[Your mail ID]


Key Insights


  • Keep your job application concise and maintain a professional tone.

  • Include your skills and experience relevant to the position.

  • Do not forget to proofread your mail.

  • Showcase your enthusiasm for the position and the company. 


In the comments, let me know what difficulties you faced while crafting your job application email.


All the best for your job hunting. Keep going. Believe in yourself. 


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