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How to send Offer Letter Acceptance Mail

After completing the interview process I went through my mail inbox frequently to check if I received my offer letter. 

After one week of my interview when I almost lost all hope, suddenly an email notification from the company popped on my screen. I quickly went to check and as I opened the mail it was written:

“CONGRATULATIONS! You are selected for the position.”

I was wondering how to send an offer letter acceptance mail. If you are also wondering the same, let me help you.

It’s mandatory to send the offer letter acceptance letter even if it’s a short one.

Doing so will showcase your professionalism and have a positive impact on the person at the receiving end. 

What is an Offer Letter Acceptance Mail?

A job offer letter is a formal document through which you confirm your acceptance and willingness to work for the company to your employer. 

This offer letter will usually include all the terms and conditions that upon acceptance you are abiding by. 

Tip: Make sure to read the document carefully and then accept it. 

What to include in an Offer Letter Acceptance Letter?

Here are a few key pointers that you must include in your offer letter acceptance email:

5 Samples of Offer Letter Acceptance Mail

Sample 1

Subject: Acceptance of offer letter [YOUR FULL NAME]


I am writing this email to formally accept the [POSITION TITLE] job offer at [COMPANY NAME]. I am excited about the opportunity and looking forward to joining the company from [JOINING DATE].

As discussed previously my annual salary will be [MENTION YOUR SALARY]. My health and other benefits will start after my one-month probation period. 

Please let me know about the onboarding process and any paperwork that needs to be completed. Thank you again for the confidence you have shown in me for providing me with this opportunity.

I am looking forward to joining the company and making a positive impact on the company’s success. 

Yours Sincerely,


Sample 2

Subject: Grateful acceptance of offer letter [YOUR FULL NAME]


I am delighted to accept the offer of employment for the [POSITION TITLE] at [COMPANY NAME]. I sincerely appreciate the opportunity to join such a reputable company. 

I accept the terms and conditions of employment, I am certain that the salary is [Rs. X] per annum. Please provide the details about other benefits such as insurance and health facilities. 

I am attaching the relevant documents that were requested from my end. If there is any other document pending, kindly let me know. 

Thank you once again for this opportunity, I am looking forward to working with the talented team. 



Sample 3

Subject: Job offer letter acceptance [YOUR FULL NAME]


This email is regarding your job offer letter. I appreciate the opportunity as a [POSITION NAME] to become a part of your reputable team and contribute to the success of [COMPANY’S NAME].

As stated in the offer letter, my annual salary will be [X]. I am allowed to take 2 paid leaves per month. The health insurance for my family will be covered by the company and an annual leave of 15 days will be allowed except for my sick leaves. 

I will ensure to complete all the necessary paperwork by tomorrow. Please let me know about the next steps in the onboarding process. I am looking forward to working with the company.



Sample 4

Subject: Acceptance of job offer letter [YOUR FULL NAME]


Following our online video interview the day before yesterday, I am writing this email to formally accept your offer for the [POSITION NAME] at [COMPANY NAME].

Before starting the job I would like to confirm the key details of the terms and conditions. 

As per the job agreement, my joining date is [dd/mm/yyyy] and the timings are from [MENTION THE TIME DURATION]. I’ll be working for 5 days a week, Saturday and Sunday being holidays. As stated initial one month will be my probation period. The health and travel benefits will be allowed after 40 days of my joining. 

I am excited to be a part of the amazing team and hope to grow both personally and professionally. Please let me know about any additional information I need to know. Thank you for this opportunity.



Sample 5

Subject: Acceptance of job offer [YOUR FULL NAME]


I am thrilled to accept your offer for the [POSITION NAME] role at [COMPANY NAME]. I express my gratitude for this incredible opportunity.

I am aware of my initial salary [AMOUNT] and the appraisal will be given after quarterly performance reviews. The incentives will be provided based on my monthly performance. My joining date is [dd/mm/yy] and I will be working for 6 days a week with one paid leave every month. 

I am very thankful to you for making the interview process smooth and comfortable. I hope to make remarkable contributions and assist the company in accomplishing its target for each financial year. 



4 Tips to Improve Your Mail for Accepting Offer Letter

Key Insights: 

  • Proofread the mail, and check for spelling and grammar errors.

  • Use a professional tone while crafting your mail.

  • Keep it brief and precise. 

  • Make sure to request for the further steps in action.

  • Customize the given sample offer letter acceptance letter according to your needs.

Mention your queries and feedback in the comments section below.

Feel free to drop the topics you want me to write about.

Congratulations on your job. Stay safe and do well on your job.

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